Durham District School Board credit cards are to be used only for charging legitimate Board related business travel, meal and hospitality expenses and, on occasion, business meeting expenses.
Cardholders are to be familiar with all board policies, regulations and procedures and specifically, Procedure #3170: Business Travel, Meal and Hospitality Expenses and Procedure #3172: Guidelines for Snacks /Meals for Workshops and Business Meetings.
Under no circumstances should cardholders take cash advances.
All "customer copies" of receipts with an appropriate account number and details, including those present
regarding the expense must be filed with the Administrative Assistant to the Supervisory Officer responsible for the Business function or designate.
Commodities or office items should be purchased through the normal purchasing functions of the Board to obtain best prices and to fulfill Board contracts. In exceptional circumstances, credit card purchases may be used on a limited basis.
Cardholders will sign an employee acknowledgement form prior to receiving the card (see attached)..