4.1 A Request for Approval of Educational Technologies (“Request”) must be submitted to determine whether the technology can be added to the DDSB list of approved technologies (the “Approved Technologies List”). A request for submission must meet one of the following 3 assessment guides:
4.1.1 The technology allows you to sign on with your DDSB credentials;
4.1.2 The technology must be installed onto a DDSB device to be used; or
4.1.3 The technology must be purchased.
4.2 Before submitting a Request, consult the Approved Technologies List to determine if the technology and use has been previously approved.
4.3 To be added to the Approved Technologies List, Requests must receive approvals as follows:
4.3.1 Software for educational settings: IT Security and Innovative Education.
4.3.2 Hardware for educational settings: IT Security Health and Safety and Innovative
Education.
4.3.3 Software for business: Manager, Application and Development and IT Security.
4.3.4 Hardware for business: Manager, Application and Development, IT Security, Health and Safety.
4.4 Principals. Requests for Educational software and hardware should be discussed with the Principal before submission. Principals should consider the following with respect to the Request:
4.4.1 School need: how it supports the curriculum and the School Improvement Plan for Student Achievement and Well-Being; and
4.4.2 School budget
4.5 Educational Approval (for educational setting use). Requests for Educational Software will be forwarded to Innovative Education for approval before IT Services conducts its evaluation. Innovative Education Facilitators and/or Innovative Education Facilitators-Advanced Technology will evaluate the technology based on:
4.5.1 Curricular relevance, age/level appropriateness, accessibility considerations;
4.5.2 The existence of approved technologies to meet the needs;
4.5.3 Support for effective pedagogy;
4.5.4 Manageability of the technology and ability to integrate with current systems; and
4.5.5 Educational value compared to cost.
4.6 IT Security Approval. IT Security Analysts will evaluate based on:
4.6.1 Terms of use and Privacy Policy of the product;
4.6.2 Compliance of the technology with Canadian and Ontario law; and
4.6.3 Compliance of the technology with DDSB policies and procedures, including but not limitedto the DDSB Technology Approval Process (Cloud Services): Privacy and Security Assessment Guide.
4.7 Health and Safety Approval (Hardware only). Health and Safety will review all hardware requests to evaluate devices based on compliance of the technology with applicable DDSB health and safety policies and procedures.
4.8 Facilities Services Approval (Hardware Only). Facilities Services will review all hardware requests to determine the physical requirements and building infrastructure necessary to safely operate the technology, and that these are available and accessible.
4.9 Technology Approval Process Review Committee (TAP-RC). The TAP-RC will meet on a regular basis to review any Requests that require further consideration at the request of IT Security and/or Innovative Education. Such Requests may raise concerns relating to, without limitation, privacy, data security, deployment, and health and safety.
