Material Distribution Requests

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The distribution of materials through Durham District School Board (DDSB) schools, departments, or communication channels should strive to support student learning and well-being, inform or engage school communities, and align with DDSB values, priorities, and commitments. Distribution of materials is a courtesy provided by the District and does not constitute endorsement. 

Materials proposed for distribution through DDSB schools or communication channels shall be reviewed and approved through a centralized process established by the District prior to distribution. Centralized review supports consistency, fairness, and alignment with DDSB policies, equity and accessibility commitments, legal and privacy requirements, and community standards. 

In considering materials for distribution, the following criteria shall be applied, as appropriate: 

  • The material supports or complements student learning, well-being, or engagement with the school community 
  • The material is inclusive, accessible, and aligns with DDSB values 
  • respectful of the diversity of DDSB communities 
  • The material is non-commercial in nature and does not promote products, services, or fundraising for private interests 
  • The material is non-partisan and does not promote political parties, candidates, specific elected officials, or advocacy positions 
  • The material does not conflict with DDSB policies, procedures, or strategic priorities 

Following central approval, principals retain professional discretion regarding whether and how approved materials are shared within their school communities, taking into account local context, timing, and community needs. Approval of materials for distribution does not obligate schools to distribute all materials in all circumstances.

Making a material distribution request

You must make your request at least two weeks before the date you wish to advertise your information.  Only approved materials will be sent electronically to your selected community schools.

To submit a request, complete the Materials to Schools application questionnaire and information requested.

Evaluation and response wait time

The Operations Officer will evaluate your request and respond within five business days of receipt of your request.