Student Census
Durham District School Board (DDSB) is committed to ensuring the success of all our students.
The communities we serve are growing more diverse. We value our diversity because it contributes to the ideas and perspectives that enrich our school communities.
Purpose:
To gain a clearer understanding of who our students are in order to uphold Indigenous and human rights, student achievement, and well-being.
The Student Census findings are helping the board and schools to:
- Better understand student populations and school communities.
- Identify barriers to student success, engagement and well-being.
- Address barriers and to improve experiences and outcomes for students.
Why Complete the Census?
The Census is important. The Student Census: Know Every Student, Grow Every Student provides us with valuable insight into who our students are and their lived experiences.
This will assist us in:
- Better understanding the needs of our students.
- Planning programs to meet identified student need.
- Improving the quality of service delivery and programs.
- Reducing disadvantages faced by some students.
- Determining where funds are allocated.
- Improving equitable programs.
Your time and effort completing the survey makes a difference. Should you have any additional questions about the Student Census, please contact census@ddsb.ca
Student Census 2023 – Frequently Asked Questions
Rationale for conducting the Student Census
What is the purpose of the Durham District School Board's (DDSB) Student Census? |
The purpose of the DDSB Student Census is to gain a clearer understanding of who our students are in order to uphold Indigenous and human rights, student achievement, and well-being. The Student Census findings are helping the board and schools to:
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Why is the DDSB asking students and families to complete the Student Census? |
The DDSB is required to ask students and families to complete the student census in accordance with the Anti-Racism Act, 2017, and the Data Standards as well as through the direction and requirements of the Ministry of Education. Collection of this information aligns with the Ontario Education Equity Action Plan. The collection of personal information is under the authority of the Education Act, R.S.O. 1990, c. E.2 and Bill 114, Anti-Racism Act, 2017, complies with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, and aligns with the Ontario Education Equity Action Plan. Your support is important. The Student Census: Know Every Student, Grow Every Student will provide us with valuable insight into who our students are and their lived experiences. This will assist us in:
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Survey Process
What types of questions are included in the Student Census? |
The Student Census consists of approximately eight multiple choice questions about various aspects of students’ identities such as Indigenous identity, racial and ethnic backgrounds, religion, gender identity, sexual orientation (Grade 7-12 only), disability/different abilities, and first language learned at home. Please note that questions and response options in this survey come from (or are informed by) direction, guidance and/or best practices from the Ministry of Education, the Ontario Human Rights Commission, the Anti-Racism Directorate, other Ontario school boards, and/or community organizations that reflect the diverse communities we serve. DDSB is committed to addressing system barriers to student success. System barriers negatively affect students’ educational access, experiences, opportunities, and outcomes. To better understand our students by using gathered identity-based information through the Student Census, we can identify, prevent, and address discriminatory barriers and develop and revise programs, strategies, policies, and instructional practices, as well as allocate resources and supports to create more equitable and inclusive school environments and improve student achievement and well-being. |
How do students and families complete the DDSB's Student Census? |
Each family in Junior Kindergarten to Grade 6 will receive an invitation email with a unique code to complete the online survey with their children at home. Please be advised that the unique ID code provided in the email is valid for one time submission only and it is only applicable for the student assigned to it. Students in Grades 7 to 12 will be provided with an opportunity to complete the online survey at school with the unique code provided through their student email account. School administrators will ensure that every student has the opportunity to participate in the Student Census. Students can choose to participate in the survey either at school or at another time or location of their choosing. |
What browser should I use to complete the online Student Census? |
For the most secure and best experience, we recommend using the newest version of the following browsers such as Chrome, Firefox, Safari, and Microsoft Edge. |
What if students and families can't access the online Student Census? |
The DDSB is committed to meeting our responsibilities under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). The Student Census is also available in paper format and large print. If you require an accessible or alternative format to access or complete the survey, please email census@ddsb.ca for further assistance. |
How long does it take to complete the Student Census? |
The Census will take approximately fifteen minutes to complete. |
What other information about the Student Census is available for students and families? |
Families of students in all grades will receive a letter in March regarding the Student Census. The letter will provide information on the purpose of the student census, types of questions included in the student census, how to participate, and how the collected data will be used. |
Consent and Accessibility
Do students in Grades 7 - 12 require parental permission to complete the census? |
Permission from parents or guardians is not required for the DDSB Student Census. Legislation governing student participation in a board-initiated survey for planning and programming purposes permits the collection of survey data without a formal parental/guardian consent. Students in Grade 7-12 can choose not to participate if this is their choice or an agreed upon family decision. The Ontario Human Rights Code permits the collection and analysis of identity data for the purposes of identifying and removing systemic barriers, preventing discrimination, and promoting equity and inclusivity. Ontario’s Education Equity Action Plan also encourages school boards to collect student identity-based data for the purpose of achieving these goals. The Anti-Racism Act, 2017, S.O. 2017, c 15, and section 169.1 (1)(2.1) of the Ontario Education Act, R.S.O. 1990, c. E. 2 (as amended) also permits the collection of identity-based data. |
Will students/families have the opportunity to review the Student Census before the launch date? |
Yes. Census questions, as well as other communication documents, will be posted on the Board website for students and families to review prior to the launch date. |
Does every question need to be answered on the census? |
Participation in the student census is voluntary. Students/families may choose to skip questions if they do not wish to provide answers or choose not to participate at all. However, it is important to note that the higher the completion rate, the richer and more reliable the information will be for school improvement and program planning. |
Is the Student Census available for students with different abilities/disabilities needs? |
Every student at DDSB has the opportunity to participate in the Student Census. Although students in Grades 7-12 will be provided with an opportunity to complete the census in class, students are welcome to complete the census at another time, for example at home with assistance from their parents/guardians or caregivers. |
Will the census be available in a variety of languages? |
The census will also be translated into the most frequently spoken languages at home other than English in the DDSB. Both the Kindergarten – Grade 6 and Grades 7 – 12 Census will be available in the following languages: Arabic, Dari, Farsi, Mandarin (Simplified Chinese), Tamil, and Urdu. Participants can choose their preferred language at the top of the cover page on the online survey. Disclaimer: We have attempted to provide an accurate translation of the original English document to support your understanding. However, due to the nuances in translating to a foreign language, slight differences may exist. The original English document is the official document and is available at the Resources section at the end of this page. If you require an accessible or alternative format, please email census@ddsb.ca. |
Confidentiality, Security and Data Use
Is the Student Census confidential and anonymous? |
The Student Census is confidential but not anonymous. To ensure confidentiality of the data, no directly identifying information such as student name or student ID number will be asked in the survey. To protect students' privacy, no personal identification will be shared or released. However, the Student Census is not anonymous because students/parents are required to enter a unique ID code to participate. |
How will the responses be kept confidential? Who has access to the data? |
A confidential and secure database will hold the responses. All responses can only be accessed by a small team within the Research Department, strictly for analysis and research purposes. These steps comply with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). |
What procedures are in place to ensure the security of the data? |
The online survey uses an encrypted survey code and a forced encrypted questionnaire with secure methodology (HTTP / SSL over TLS). This electronic database is housed at the secured DDSB server. Paper surveys returned to Accountability & Assessment will be data-entered into a secure database. |
How will the Census data be used? |
Once responses are processed and analyzed, the DDSB Research Department will produce a series of aggregated (grouped data only) reports. Identity-based questions (e.g., race, gender) will be used to explore differences in the educational experiences of various student groups. Understanding the identities of our students is critical to identifying and removing barriers to student achievement and well-being. These will help to inform and positively influence decision-making for programs and instruction, made at both the board and school levels. This data will not be used to identify and/or single out individual students, and the data is kept confidential. |
Will students be denied access to any programs if the Student Census is not completed? |
Students who do not complete the census will not be denied access to any programs or initiatives. |
2023 Results and Resources
2023 Results |
Overall, 23% of all Kindergarten to Grade 12 students in the DDSB participated in the Student Census (18,883 respondents). Below is a summary of the results:
*Please note that percentage on each identity may not sum to 100% as respondents may select more than one category/option as appropriate.
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Resources |
Video: To view a version of the video with closed captions, please visit the DDSB YouTube channel. Language Resources: |
2019 Results and Resources
Results |
A summary report on student identities was presented by Superintendent Hamid at the January 20 Board meeting. Key findings from the student census report include:
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Resources |
The following resources were designed to help families understand aspects of the 2019 Student Census in greater detail:
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