Policies and Procedures

A policy is a Board-approved principle for action that directs operation of the Board. Elected trustees approve Durham District School Board policies. Procedures are administrative statements that direct action.

Policies Currently Under Board Review

EngageDDSB is a dedicated space for community engagement. Here you’ll find opportunities to stay informed about policies currently under Board review. Please check back regularly to stay in the know

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Policy/Procedure Code	Policy/Procedure Title
P COM 01	Communications Policy
PR COM 01-01	Communications Procedure
PR COM 01-02	Guidelines for E-mail Procedure
PR COM 01-03	Usage of Social Media Procedure
PR COM 01-04	Media Relations Procedure
P COM 02	Commemorative Plaques in Schools Policy
PR COM 02-01	Commemorative Plaques in Schools Regulation
P COM 03	Definitely Durham Policy
PR COM 03-01	Definitely Durham Regulation
P COM 04	Posting Student Information on Board Websites Policy
P COM 05	Public Concerns Policy
PR COM 05-01	Public Concerns Procedure
P COM 07	Community Engagement Policy
PR COM 07-01	System-Level Community Engagement Procedure
PR COM 07-02	School-Level Community Engagement Procedure
PR COM 99-01	Advertising Procedure

Policy/Procedure Code	Policy/Procedure Title
P CUR 01	Assessment, Evaluation and Reporting of Student Achievement Policy
P CUR 02	Alternative Education Policy
PR CUR 02-01	Alternative Education Regulation
P CUR 03	Cheating and Plagiarism Prevention and Intervention Policy
PR CUR 03-01	Cheating and Plagiarism Prevention and Intervention Procedure
P CUR 04	Continuing Education: Adult/Alternative Programs Policy
PR CUR 04-01	Continuing Education: Adult/Alternative Programs Procedure
P CUR 05	English Language Learner (ELL) Instruction Policy
P CUR 06	Fees for Learning Materials and Activities Policy
P CUR 06	Fees for Learning Materials and Activities Regulation
PR CUR 06-01	Fees for Learning Materials and Activities Procedure
P CUR 07	French Programs Policy
PR CUR 07-01	French Programs Procedure
PR CUR 07-02	Concerns for French Programming Procedure
P CUR 08	Learning Resource Selection Policy
PR CUR 08-01	Learning Resource Selection Procedure
P CUR 09	Lower Limit of Range of Percentage Marks on Report Cards, Grades 9 - 12
P CUR 10	Program Evaluation Policy
P CUR 11	Standards for Quality in the Assessment, Evaluation and Reporting of Student Achievement Regulation
PR CUR 12-02	Notifying Parents Regarding Human Development and Sexual Health
PR CUR 12-04	Elementary Timetable Guidelines Procedure
PR CUR 99-01	Protocol For Collaboration Agreement With External Agencies For Provision Of Services
PR CUR 99-02	Mitigation Risk of Injury Behaviour & Safety Support Strategies Procedure
PR CUR 99-03	Multi-Modal Rooms Procedure
PR CUR 99-04	Guidelines for Educational Visitors to Durham Schools Procedure
PR CUR 99-05	Home Instruction Procedure
PR CUR 99-06	Home Schooling Procedure
PR CUR 99-07	Homework Guidelines Procedure
PR CUR 99-08	Instrumental Music: Guidelines for Rental of Instruments (Elementary & Secondary)
PR CUR 99-09	Kindergarten Procedure

Policy/Procedure Code	Policy/Procedure Title
P FAC 01	School Boundaries Policy
PR FAC 01-01	School Boundaries Procedure
P FAC 02	Additions To K-6 Schools as Regards Special Rooms
P FAC 03	Changes in Construction Contracts: Change Order Policy
P FAC 04	Community Use of Schools Policy
PR FAC 04-01	Community Use of Schools Procedure
PR FAC 04-02	Special Occasion Permits at the Education Centre and Board Approved Schools Regulation
P FAC 05	Disposal of Furniture and Equipment Policy
PR FAC 05-01	Disposal of Surplus Furniture, Equipment and Materials Regulation
P FAC 06	Future School Sites Policy
P FAC 07	Litter Free Schools Policy
P FAC 08	Pupil Accommodation Review Policy
PR FAC 08-01	Pupil Accommodation Review Procedure
P FAC 09	Recreational Equipment on Board Property Policy
P FAC 09	Recreational Equipment on Board Property Regulation
P FAC 10	School Signs Policy
PR FAC 10-01	School Signs Procedure
P FAC 11	Shop Drawings Prior To Final Approval Policy
P FAC 12	Tenders for Building Construction Projects Policy
P FAC 13	Unauthorized Use of School Property Policy
PR FAC 13-02	Use of School Space by An Outside Agency Through a Partnership Agreement Procedure
P FAC 14	Environmental Policy
PR FAC 99-02	Inspection and Maintenance of Playground Equipment Procedure
PR FAC 99-03	Video Surveillance Systems Procedure
PR FAC 99-04	Trespass Procedure

Policy/Procedure Code	Policy/Procedure Title
P FIN 01	Purchasing Policy
PR FIN 01-01	Purchasing Procedure
PR FIN 01-02	Credit Cards Procedure
PR FIN 01-03	Purchase of Equipment - Financing (Leases)
P FIN 02	Purchasing for Personal Use Policy
P FIN 03	Fundraising Policy
P FIN 03	Fundraising Regulation
PR FIN 03-01	Fundraising - School Community Councils Procedure
PR FIN 03-02	Charitable Donations Procedure
P FIN 04	Architectural, Engineering & Real Estate Fees Policy
P FIN 04	Architectural, Engineering & Real Estate Fees Regulation
P FIN 05	Awarding Contracts
P FIN 06	Budget Policy
PR FIN 06-02	School Block Budgeting Regulation
P FIN 07	Partnerships, Facility Partnerships, Sponsorships and Donations Policy
PR FIN 07-01	Partnerships, Facility Partnerships, Sponsorships and Donations Regulation
P FIN 08	Travel Allowance Policy
P FIN 09	Trust Funds Policy
P FIN 10	Trustee Expense Policy
PR FIN 10-01	Trustee Expense Procedure
PR FIN 99-01	Staff Mobile Phones Procedure

Policy/Procedure Code	Policy/Procedure Title
P GOV 01	Policy Development Process
PR GOV 01-01	Policy and Procedure Development
P GOV 02	Appointments to Other Boards and Committees Policy
P GOV 03	Board of Trustees' Self-Assessment Policy
P GOV 04	Director of Educational Performance Appraisal Policy
P GOV 05	Filling a Trustee Vacancy Policy
P GOV 06	Privacy - Policy
PR GOV 06-01	Privacy Procedure
PR GOV 06-02	Privacy Breach Procedure
PR GOV 06-03	Technology Approval Process
PR GOV 06-04	Technology Approval Process (Cloud Services): Privacy and Security Assessment Guide Procedure
PR GOV 06-05	Network Access and Electronic Monitoring Procedure
P GOV 07	Student Trustees and Student Senate Policy
P GOV 08	Trustee Police Record Checks (TPRCs) Policy
P GOV 09	Trustee Accommodation
P GOV 10	Records and Information Management Policy
PR GOV 10-01	Records and Information Management Procedure
PR GOV 10-02	Retention of Student Identifiers Procedure
P GOV 11	Political Activities Policy
PR GOV 11-01	Political Activities Procedure
P GOV 12	DDSB Consolidated Bylaws
PR GOV 99-01	Research in Durham Procedure

Policy/Procedure Code	Policy/Procedure Title
P HUM 01	Equitable Recruitment Policy
PR HUM 01-01	Equitable Recruitment Procedure
P HUM 02	Police Record Checks Policy
PR HUM 02-01	Police Record Checks Procedure
P HUM 03	Receipt of Gifts Policy
P HUM 04	Safe and Respectful Workplace and Harassment Prevention Policy
PR HUM 04-01	Complaints Procedure - Human Rights, Safe and Respectful Workplace and Harassment Prevention
PR HUM 04-02	Workplace Violence Management Program Procedure
P HUM 05	Supervisory Officer Recruitment Policy
PR HUM 99-01	Conflict of Interest - Professional Support Staff Procedure
PR HUM 99-02	Disconnecting From Work Procedure
PR HUM 99-05	Leaves of Absence for Teaching Staff
PR HUM 99-10	Recognition of Long Service & Retirement of Employees
PR HUM 99-13	Surplus, Transfer And Redundancy Of Designated Early Childhood Educators ("D.E.C.E.S") Procedure
PR HUM 99-15	Terms for Secondment Roles Procedure
PR HUM 99-16	The Maxwell B. Nelson Leadership Award Procedure

Policy/Procedure Code	Policy/Procedure Title
P HRA 01	Human Rights, Anti-Discrimination and Anti-Racism Policy
PR HRA 01-01	Human Rights, Anti-Discrimination and Anti-Racism Procedure
PR HRA 01-02	Student/Family Human Rights Issue, Incident and Complaint Resolution
PR HRA 01-03	Human Rights Inclusive Design and Accommodation
PR HRA 01-04	Human Rights Roles, Responsibilities and Accountability Framework
PR HRA 01-06	Dates of Significance Procedure
P HRA 02	Accessibility Policy
P HRA 02-01	Accessibility Procedure
P HRA 03	Alternative Arrangements for School Accommodation Policy
P HRA 03	Alternative Arrangements for School Accommodation Regulation

Policy/Procedure Code	Policy/Procedure Title
P IND 01	Indigenous Education Policy
PR IND 01-01	Indigenous Education Procedure on Classroom Practices: Teaching and Learning
PR IND 01-02	Land Acknowledgement Procedure
PR IND 01-03	Voluntary, Confidential First Nation, Métis, and Inuit Students Self-Identification Procedure

Policy/Procedure Code	Policy/Procedure Title
PR OHS 99-01	Accident Investigation and The S.A.I.R. (Supervisor Accident Investigation Report)
PR OHS 99-02	Automatic External Defibrillator (AED) Program Procedure
PR OHS 99-04	Electrical Appliances in Schools Procedure
PR OHS 99-05	Equipment Lock-Out, Tagging, And Test Procedure
PR OHS 99-06	Fleet Safety Procedure
PR OHS 99-07	Hazardous Waste Disposal Procedure
PR OHS 99-08	Hot Work Program and Fire Safety Systems During Construction Activities Procedure
PR OHS 99-09	Indoor Air Quality Procedure
PR OHS 99-10	Ministry of Labour Inspections and Investigations Procedure
PR OHS 99-12	Working at Heights Procedure
PR OHS 99-13	Workplace Safety Inspection Procedure
PR OHS 99-14	Safety-Related Refusal to Work Procedure

Policy/Procedure Code	Policy/Procedure Title
P WEL 01	Positive School Climate Policy
P WEL 01	Positive School Climate Regulation
PR WEL 01-01	Positive School Climate Procedure
PR WEL 01-02	Procedure Regarding Minimum Synchronous Exemption Request Adopted Pursuant to PPM 164
P WEL 02	Character Education Policy
P WEL 02	Character Education Regulation
P WEL 03	Code of Conduct, and Discipline for Students Policy
P WEL 03	Code of Conduct, and Discipline for Students Regulation
PR WEL 03-01	Code of Conduct, and Discipline for Students Procedure
PR WEL 03-02	Exclusion Appeal Procedure
P WEL 04	Prohibiting Smoking and Associated Devices Policy
PR WEL 04-01	Prohibiting Smoking and Associated Devices Procedure
P WEL 05	Safe Arrivals Policy
PR WEL 05-01	Safe Arrivals Regulation
P WEL 06	Security and Safety Policy
PR WEL 06-01	Security and Safety Procedure
PR WEL 06-02	Police/School Board Protocol Procedure
P WEL 07	Student Dress Code Policy
PR WEL 07-01	Student Dress Code Procedure
P WEL 08	Student Lockers Policy
P WEL 09	Substance Abuse - Students Policy
PR WEL 09-01	Substance Abuse - Students Regulation
P WEL 10	Traumatic Response Policy
PR WEL 10-01	Traumatic Response Procedure
PR WEL 99-01	Placement of Students In The Care Of Children's Aid Societies Procedure
PR WEL 99-02	911 Emergency Response Guideline Procedure
PR WEL 99-03	Reporting Children and Youth in Need of Protection Procedure
PR WEL 99-04	Age of Majority - Adult Student Rights and Responsibilities Procedure

Policy/Procedure Code	Policy/Procedure Title
P SCO 01	School Community Council & Parent Involvement Committee Policy
PR SCO 01-01	School Community Councils Procedure
PR SCO 01-02	Parent Involvement Committee Procedure
PR SCO 01-03	Framework for School Community Council Elections Procedure
P SCO 02	Administration of Prescriptive Oral Medication Policy
PR SCO 02-01	Guidelines for Administration of Prescriptive Oral Medication Regulation
P SCO 03	Child Care, Early Years, and After School Recreational Programs Policy
PR SCO 03-01	Child Care, Early Years, and After School Recreational Programs Procedure
PR SCO 03-02	Child Care Operator Application/Pre-Qualification Process Procedure
P SCO 04	Communicable Diseases Policy
PR SCO 04-01	Communicable Diseases Regulation
P SCO 05	Concussion Management Policy
PR SCO 05-01	Concussion Management Procedure
P SCO 06	Emergency Closing of Schools Policy
PR SCO 06-01	Emergency Closing of Schools Procedure
PR SCO 06-02	Emergency Evacuation Procedures for Students Requiring Specialized Assistance Procedure
PR SCO 06-04	Fire Alarm Response Procedure
P SCO 07	Naming of Schools Policy
PR SCO 07-01	Naming of Schools Procedure
P SCO 08	School Food and Beverage Policy
PR SCO 08-01	School Food and Beverage - Procedure
P SCO 09	Supporting Children and Students With Prevalent Medical Conditions In Schools Policy
PR SCO 09-01	Supporting Children and Students With Prevalent Medical Conditions In Schools: Asthma Procedure
PR SCO 09-02	Supporting Children and Students With Prevalent Medical Conditions In Schools: Anaphylaxis Procedure
PR SCO 09-03	Supporting Children and Students with Prevalent Medical Conditions in Schools: Diabetes Procedure
PR SCO 09-04	Supporting Children and Students With Prevalent Medical Conditions In Schools: Epilepsy Procedure
P SCO 10	Transportation (Pupil) Policy
P SCO 10	Transportation (Pupil) Regulation
PR SCO 10-01	Bus Safety Procedures
PR SCO 10-02	Cancellation of Student Transportation Procedure
P SCO 11	Use of Service Animals in Schools Policy
PR SCO 11-01	Use of Service Animals in Schools Procedure
P SCO 12	Official School Opening Policy
PR SCO 12-01	Official School Opening Regulation
PR SCO 12-01	School Openings and School Amalgamations Procedure
P SCO 13	Official School Ceremonial and Milestone Celebrations
PR SCO 99-01	Acceptable and Safe Use Procedure for Computing Technology and Cyber Safety
PR SCO 99-02	Bell Times
PR SCO 99-03	Copyright Fair Dealing Guidelines Procedure
PR SCO 99-04	Elementary Classroom Utilization Procedure
PR SCO 99-05	Flags Procedure
PR SCO 99-06	Health Referrals - Hepatitis "B" Procedure
PR SCO 99-07	Managing Students Precluded From Attending School For Legal Reasons Procedure
PR SCO 99-08	Naloxone Program Procedure
PR SCO 99-09	Opening and Closing Exercises Procedure
PR SCO 99-10	Permission to Enrol a Resident Internal Student Procedure
PR SCO 99-14	Third Party Payment for In-Classroom Student Support Procedure
PR SCO 99-15	Out of Classroom Programs: Transportation Booking Procedure
PR SCO 99-16	Trip Excursion Procedure
PR SCO 99-17	Volunteer Programs In Schools Procedure